Business email management – how to increase productivity


What’s the best way to improve your business email management?

Have you ever looked at the clock and realized that you just spent the last two hours swimming around in your email inbox? Sure, you answered every email as it came in. But did you finish any high value tasks or projects?

Ernest Hemingway once said, “Never confuse movement with action.” Just because your fingers are flying away on the keyboard as you’re answering email doesn’t mean that you’re taking action on objectives that will allow you to gain progress on your projects, take good care of a current client, or secure your next big client.

Email management tip for your Time Management Revolution

The key to better email management – especially for your incoming email is…

check less and send less…

because the less often you check and the fewer emails you send, then the fewer emails you’re going to get back in return.

Second, make sure you understand what your objectives are for the day. When we check email first thing in the morning without making sure we know what our objectives are for the day, we end up losing so much time just reading every single email as it comes in and then answering each email right away.

Third, when you open up that email inbox, don’t be shy about processing it in rounds:

Round one – delete without opening any obvious spam or advertisements or emails you don’t need.

Round two – know what your objectives are for the day, and process any emails that relate to those first.

Round three – after your “objectives” emails are taken care of, with time left over you can glance at other emails that didn’t fall into either of the first two rounds.

When you have a set objective for the day and process your inbox in “rounds,” you’re less likely to spend that much time in your email inbox. And when you have your business email management system in check, you’ll be able to make better decisions about how you use your time.

Since everyone has different learning styles, below are two different delivery methods to help you learn these productivity tools.

audio business email management tip:

video business email management tip:


If you’re interested in starting with tip #1 in the Time Management Revolution series, you can start here.

Or, you can search for the various Time Management Revolution posts here.


You can watch the series of videos here.


You can listen to the Time Management Revolution podcasts in LibSyn or in iTunes.


Get your FREE Productivity Kickstarter Kit from time management keynote speaker Helene Segura at!

Click here for more productivity tools and tips (business email management and more!).

About Helene Segura

As The Inefficiency Assassin™, Time Management Fixer Helene Segura empowers professionals on the go with the tools to slay lost time. Personal inefficiency at work leads to increased stress levels, lower morale, higher absenteeism, more turnover – and rising spending on employee health care and hiring. Why not improve productivity, decrease stress levels, and increase profits instead? The author of four books – two of which were Amazon best-sellers – Helene Segura has been the featured organization expert in more than 200 media interviews. She has coached hundreds of clients to productivity success and performance improvement by applying neuroscience and behavioral modification techniques to wipe out destructive, time-wasting habits. Helene turns time management on its head by sharing both client case studies and pop culture examples to teach her mind-bending framework for decreasing interruptions, distractions and procrastination so that companies can spend more time generating revenue.

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