Project Management Tips – 5 Key Planning Components


If you think about it, nearly everything we do at work or in our personal lives requires project management. If a task requires more than one step, and most especially if someone else needs to be involved, project management principles should kick in to make for smoother sailing.

One key principle of project management is planning. If you don’t take the time to plan, you’ll end up back-tracking more often, which can cost you time, money, client trust and reputation.

Here are five key planning components of project management:

Step / Task Description – Map out each individual step that must be taken in order to complete this task.

Resources – You most likely will need some kind of resource for at least one of the steps. An answer to a question? A price quote? A timeline decision? What will you need in order to complete each task on your project management list?

Person(s) Responsible – If you are responsible for every single item, then you’ll see your name listed at every single step. But if anyone else is involved, it should be noted who is responsible for providing a resource, delivering information and/or completing a step.

Time Needed to Complete – This component is usually left out of many planning notes. Estimate the time needed to complete the “labor” involved for each individual step. Then add in extra time to allow for contingencies and delays.

Deadline – After you estimate the time needed to complete a step and where in their schedule the responsible party can fit the work, then you can determine the deadline for completing that step.

Here is a simple spreadsheet you can download for your project management plan:

Many people want to dive into action right away as soon as they hear a great idea. But by pausing to practice key project management principles and map out all possible steps, you’ll save yourself a great deal of time, money and headaches in the long run.



For the complete guide to time management (including the all-important project management), check out The Inefficiency Assassin: Time Management Tactics for Working Smarter, Not Longer.



About Helene Segura, M.A. Ed., CPO®

As The Inefficiency Assassin™, Time Management Fixer Helene Segura empowers professionals on the go with the tools to slay lost time. Personal inefficiency at work leads to increased stress levels, lower morale, higher absenteeism, more turnover – and rising spending on employee health care and hiring. Why not improve productivity, decrease stress levels, and increase profits instead?The author of four books – two of which were Amazon best-sellers – Helene Segura has been the featured organization expert in more than 200 media interviews. She has coached hundreds of clients to productivity success and performance improvement by applying neuroscience and behavioral modification techniques to wipe out destructive, time-wasting habits.Helene turns time management on its head by sharing both client case studies and pop culture examples to teach her mind-bending framework for decreasing interruptions, distractions and procrastination so that companies can spend more time generating revenue.

Leave a Comment