Meeting Planners ~ Event Planners ~ Conference Coordinators: Your event information is needed!

Below is the information we’ll need from you in order to help you create the optimal learning environment for your conference attendees.


Once you have booked Helene, please be prepared to submit this information via phone or email or online:

Date of event

Name of company/organization/conference

Theme for event

Number of attendees



Demographics of audience




Ethnic background

Education level

State or country of residence

Will interpreters be necessary/provided?

If so, what languages will be present?

Dress code for attendees


Productivity Keynote / Workshop Topic

What are your industry’s current challenges?

What three facts about your company or conference are important to know (especially if Helene will not be able to find in an online search)?

Is there any industry-specific vocabulary or phrases or acronyms with which Helene should be familiar?

Objective for workshop or keynote

Top 3 take-aways desired

Contact for sending attendee poll (if applicable):

Names/contact info for 3 attendees (if applicable):


Contact and Event Info

Name of event coordinator/meeting planner/conference director

Phone number for event coordinator

Email for event coordinator

Name of onsite event contact (if different from event coordinator)

Phone number for onsite event contact

Email for onsite event contact

Location of event

Address of event

Room of event

Time of entire event

Time of keynote or workshop

Nearest airport to event

Is there a function you would like Helene to attend before or after her keynote or training?


Helping to Promote your Event

Website for event

Website for company/organization (if different)

Twitter address:

Twitter hashtag (“#”) for event:

Facebook address:

A/V Info

Delivery method of Helene’s slides:

Onsite via thumb drive?

Or by what date for A/V company?

Note: Any slides submitted are in Show format only. If you desire another format, please notify Helene ASAP.

Will Helene’s presentation be recorded (video or audio or both)?

A/V Company for event

A/V Company contact name

A/V Company contact phone number

A/V Company contact email

Is there any other information I should have, so I can make make your job easier?