How to Prepare Your Team Before Vacation Without Losing Productivity

By Helene Segura, M.A. Ed., CPO® | May 14, 2026 |

 

You can watch my video by clicking on the graphic below or read my thoughts beneath it:

 

 

 

Is there a way you can make sure that your team is ready for you to be out of the office? Why yes, there is.

It’ll be really important that you have a team meeting at least two weeks prior in order to touch base with everybody. During this team meeting, which of course you’re going to have an agenda for, you’re going to want to:

*review responsibilities

*make sure everybody understands who is doing what by when

so that way the whole team is in the loop and they can support each other. They’ll also know what deliverables are needed for anybody else on the team, so that way there’s no confusion.

As far as your normal responsibilities, this is also the time to discuss with your team if those responsibilities are going to be on hold while you’re out of the office, or if anybody else on the team is going to be covering them.

So if you can review all of that at least two weeks prior, that gives you time before you need to be out of the office to:

*make any course corrections

*make sure any questions get answered

*do any dry runs, especially if somebody is going to be covering your responsibilities and they haven’t done that before.

If you can plan this at least two weeks ahead of time, having this chat with your team, then nobody’s going to be worried that you’re out of the office. You’re going to cut back on the likelihood that somebody might need to reach you while you’re out of the office to ask a question, because the team is going to be better prepared for you to leave.

So the next time you want to be out of the office, make sure you have this type of meeting at least two weeks prior with your team.

 

If you have a question related to office productivity – about how to be more efficient and effective during your workday – please be sure to drop your questions in the comments below, and I’ll be sure to answer it in one of my next videos / blogs.

 

For more tips on how to leave the office for vacation without as much stress, check out The Great Escape: A Real Vacation Planner for Busy Professionals Who Want to Take a Real Break from Work and Life.

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About Helene Segura, M.A. Ed., CPO®

As The Inefficiency Assassin™, Time Management Fixer Helene Segura empowers professionals on the go with the tools to slay lost time. Personal inefficiency at work leads to increased stress levels, lower morale, higher absenteeism, more turnover – and rising spending on employee health care and hiring. Why not improve productivity, decrease stress levels, and increase profits instead?The author of four books – two of which were Amazon best-sellers – Helene Segura has been the featured organization expert in more than 200 media interviews. She has coached hundreds of clients to productivity success and performance improvement by applying neuroscience and behavioral modification techniques to wipe out destructive, time-wasting habits.Helene turns time management on its head by sharing both client case studies and pop culture examples to teach her mind-bending framework for decreasing interruptions, distractions and procrastination so that companies can spend more time generating revenue.

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