Using AI for Email Can Save You Time
Have you ever spent a long time crafting an email? For example: You received an email from a client who was pretty much chastising you for taking a couple of hours to get back to him. You knew what you wanted to say to him – but you’d get fired for doing that. Instead, you thought about the most diplomatic way you can tell him to stick it where the sun don’t shine. And you thought about it. And thought about it some more. Even when you thought you weren’t thinking about it, you realized you were.
All of this mental drafting of an email can greatly reduce your productivity levels. If this happens more than once in a blue moon, you could be losing dozens of hours each week to this type of slowdown. Is there a way this time loss can be prevented?
Yes.
AI. Artificial Intelligence.
Perhaps you’ve seen this Apple commercial:
Apple’s AI feature, Apple Intelligence, helps this perceived-to-be-moron write an intelligent piece of communication. In real life, Apple Intelligence, Google’s Gemini, Microsoft’s Co-Pilot and Chat GPT can all help you save time when you need to compose an email.
Simply type in your initial thoughts, then allow AI to craft a draft for you. You can make a couple of changes, so it fits your voice. Instead of spending half a day not fully concentrating because you’re trying to think of the perfect phrasing to write, you can let AI help you save time.
Caution:
The first several times you use this assistance, you might want to remove all addresses from the TO and CC lines so that you don’t accidentally send the email before AI has had the chance to help you with diplomacy!
For more tips on how to be more efficient with your email, check out The Inefficiency Assassin: Time Management Tactics for Working Smarter, Not Longer.
